A productive day is not about getting a lot done; it is about getting the important stuff done…. the stuff that really matters to you. You need an effective productivity system.
1. Review your task list the night before
When you know what you have to get done, you can start to make a plan for the day which will allow you to hit the ground running.
2. Identify the most important task
If you could get only one task completed today, which task would it be? That is your number priority. Completing just one task on any given day can be very productive if it is the most important task.
3. Visualize your day
When you visualize the most important aspects of your day, they will be at the forefront of your mind whenever you need to decide where to spend your time.
4. Schedule time for email and voicemail
If possible, have set times to check voicemail and email from the same set time and place. This will serve to eliminate many unnecessary distractions so you can focus on your priorities.
5. Have your task list at hand at all times
Life happens, things change and the best plans regularly get cast aside. Make the best use of the time available. To do this you need to be able to consult your task list whenever time becomes available. If a meeting has been delayed 15 minutes, what task could you complete?
6. Gather your support material
Gather the materials at the start of the day or the night before to ensure it is close to hand when you need it.
7. Do your most important task first
Time and energy are limited resources. If you get you most important task finished early, then no matter what happens the rest of the day, your day has still been productive.